Running a logistics business at scale means there’s no room for messy finances. DRJ Accountants helped us get organised, improve efficiency, and feel confident that the financial side of the business is under control.

The Client

A UK-based logistics limited company with nationwide operations and a high-volume supplier base. The business processes 1,000+ purchase invoices per month across 500+ suppliers, requiring accurate and efficient finance systems to support day-to-day operations.

The Challenge

The client’s supplier payment process was manual and time-consuming. Each month, an internal employee spent around a week setting up month end supplier payments, creating inefficiencies, increasing admin pressure, and raising the risk of errors.

In order to undertake the above, the business required up to date bookkeeping along with ongoing management of supplier queries.

Our Approach

We act as the client’s outsourced finance function, providing them with:

• Review and update of internal finance systems
• Regular bookkeeping and preparation of monthly supplier pay runs
• Management of supplier finance queries

To improve efficiency, we introduced a supplier payment platform. All invoices are processed, with the client making one single payment to the platform, which is then automatically distributed to each supplier.

The Results

• Supplier payment platform setup - time reduced from 1 week to 1-3 hours (before this service was then passed onto ourselves)
• Internal finance admin time now minimal
• Improved accuracy and supplier payment control
• Scalable finance processes to support ongoing growth

By streamlining systems and taking ownership of the finance function, we’ve helped the client move from reactive admin to a controlled, efficient finance operation freeing up internal teams to focus on the business.